Fleet management software (FMS) has many benefits, but the overall value comes down to maximizing efficiency by providing complete visibility into your operations. Using FMS allows managers to track operations in real time and collaborate with their team to resolve issues quickly, keeping the fleet and associated personnel productive and informed to better serve the community.
Maximize efficiency with FMS
Availability is key for waste collection fleets. FMS keeps your fleet efficient by enabling communication, eliminating tedious data entry and automating workflows. Additionally, FMS with an open application programming interface (API) and integration features allows you to connect the fleet to other parts of the organization to streamline – and in some cases automate – planning, billing, calendar synchronization, etc.
As a central hub for collaboration, FMS enables fleet managers to bridge the gap between the field and the office to stay informed of issues and efficiently manage maintenance tasks. Your team can comment on inspections, work orders, vehicles, and more. via a mobile application to keep stakeholders informed. Plus, inspections are customizable, and you can perform as many as needed for the different types of trucks in your fleet — good news for those going electric.
Drivers can perform in-depth inspections on a mobile app and instantly upload results to a centralized database. When an inspection item fails, you will be notified in real time and can schedule a service and create a work order with all the necessary information including parts, part cost, labor hours, cost of manpower, etc. Once a work order is with technicians, they can clock in and out of the job for detailed labor hours and accurate “time to complete” data for specific jobs.
If you already use telematics or fuel cards to track your fleet data, you can integrate these tools with FMS for a complete view of your fleet’s health and performance in real time. All information is automatically imported into your FMS, allowing you to leverage this data throughout your fleet management process, from maintenance reports to cost analysis. And, as mentioned earlier, you can connect other business software to your FMS for greater transparency and efficiency across the organization.
Benefiting from better visibility of fleet data
With your waste collection fleet constantly on the move, you need a way to view assets in real time. It can be nearly impossible without technology. One of the key benefits that FMS provides to fleets is a complete view of asset health and spend on a single platform. Real-time fleet performance monitoring allows you to make informed management decisions to ensure the success of your fleet. FMS automatically aggregates your maintenance, usage and expense data from which you can create and share configurable reports on virtually any fleet metric to monitor success. For government fleets, these reports are especially useful when lobbying for new fleet assets.
Many fleet managers struggle to maintain an accurate view of expenses to control their bottom line. FMS provides a complete view of operating costs. By tracking spend in real time, fleet managers can easily track budgets and get an accurate calculation of their total cost of ownership (TCO). Analyzing expense reports for areas such as fuel and maintenance can help identify overspending. With a complete overview of expenses, you can better allocate funds to control the results of your fleet.
Having actionable data enables fleet managers to make decisions that maximize efficiency and profitability. Tracking asset usage and performance is the best way to gauge the efficiency of your waste collection fleet. Leveraging data such as cost per mile and maintenance spend can help you monitor the performance of your assets and determine if their operating costs are negatively impacting your bottom line. Additionally, you can estimate optimal vehicle replacement windows based on usage, depreciation, and operating costs and use these reports to bolster your case for any additional fleet equipment needed.
While maximizing efficiency and providing complete visibility into your fleet operations can sum up the overall value of FMS, its benefits for waste management fleets – from regulatory compliance, increased uptime, from reduced maintenance, repair expenses to extended asset life and improved safety – are far reaching.
Rachael Plant is a Content Marketing Specialist for Fleetio, a fleet management software that helps organizations track, analyze and improve their fleet operations.